PRIVACY & GENERAL DATA PROTECTION REGULATIONS

This is the privacy policy and GDPR statement of Intrinsic Property and the website www.intrinsicproperty.co.uk

The General Data Protection Regulations (GDPR) came into effect on 25th May 2018.

If you have subscribed to our property mailing list or registered your property requirements with us, you have therefore given us explicit consent to contact you for marketing purposes. The information we will hold on you for this purpose is:

First Name
Surname
Company Name (if given)

Email Address
Contact Telephone Number (if given)

Address for written business correspondence (if given)

Social media handle through our social media accounts

Your job title or job description (if given)

Property preferences (if given)

We hold this information in a database, so that we are able to send you information about commercial properties or property requirements which may match your future business requirements and also send other related information such as property news and research.  All data is stored securely and we do not share this database with any third parties.

The accuracy of your information is important. You are entitled to view, amend or delete the personal information that we hold. If you no longer wish to hear from us, all our marketing emails contain an unsubscribe link for you to remove yourself from the mailing list and your data will be removed.  You can also contact us by email (simon[at]intrinsicproperty.co.uk), telephone us on 020 3397 1757 or write to us at 50 Grosvenor Hill, London W1K 5BT.

If you change email address, or any of the other information we hold is inaccurate or out of date, you can also update your information at any time using the same contact methods or by using the update link in each marketing email.

We might change our policy from time to time and update this page. Please check this page from time to time to make sure that you are content with any amendments. This policy is effective from 25th May 2018.

Third Parties

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

We may pass your information to consultants, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you (for example, issuing heads of terms, instructing associated professionals, builders etc on your behalf.).

However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

Legitimate Interests

Under the GDPR there are a number of legal bases under which we can process personal information.

One of the lawful reasons is called ‘Legitimate Interests’. Broadly speaking, Legitimate Interests means that we can process personal information if we have a genuine and legitimate reason and we are not harming your interests, rights and freedoms.

This condition is necessity based, and as such we will not use your personal data for activities where our interests are overridden by the impact on an individual, unless we have consent or are otherwise required or permitted to retain data by law.

Anti-money laundering

In order to comply with the requirements of the Anti-Money Laundering regulations in force, we may be required to obtain evidence to verify your identity. The required evidence may include sight of recognised identification documents. We will retain this information for the duration of any negotiation and for 7 years post completion of the transaction.

Use of Our Website

What information do we collect?

We will collect and store any personal data (as detailed above) that you may volunteer by completing the enquiry form contained within this website. We will collect and store information about you to allow us to process and fulfil your enquiry.

What do we use personal information for?

There are various reasons that we need to collect personal data. For example, we ask you for your contact details for correspondence purposes. Subject to your agreement we may contact you to either provide information about new services or to obtain feedback on our services. In any event we will only ever obtain information from you that is ‘fit for purpose’ and does not constitute an invasion of your privacy.

Information to improve our site

We collect web statistics automatically about your visit to our site based on your IP address. This information is used to help us follow browsing preferences on our site so that we can better understand how visitors find us and interact with our website.  We do not use this information to identify you as an individual and you will remain anonymous, unless you are asked to identify yourself by completing a form or an online transaction. The information we gather will also enable us to better understand website browsing habits in order for us to monitor the effectiveness of our website.

The Use of Cookies

We want to make our website as useful and reliable as possible. In order to make our website a better experience and to provide some of the services we provide we use small files, called cookies, to store small amounts of information on your device (e.g. PC, tablet or smart phone). They cannot be used to identify you personally.

This information is used to improve services for you through, for example:

Recognising that you may have set preferences on a previous visit so we can display content appropriate to you

Measuring how people are using the website so we can improve how we present content.

There are two types of cookie you may encounter when using our website:

First party cookies: these are our own cookies, controlled by us and used to provide information about usage of our site.

Third party cookies: these are cookies found in other companies’ internet tools which we may use to enhance our site, for example LinkedIn or Twitter have their own cookies, which are controlled by them.

If you do not wish these cookies to be tracked you can disable them in your browser, but this may negatively affect your experience on the site. For more information about cookies and how you can set your browser not to accept cookies or to remove cookies from your browser history, please visit www.aboutcookies.org and www.allaboutcookies.org.

Email and Communications

We may contact you by email, post, SMS message or via the telephone.

Correspondence (whether written or electronic) that we send to you or you send to us, may be retained as a record of contact and your email address stored for future use appropriately and in accordance with any requirements for us to retain such information. If any such information is confidential or sensitive, this will be kept securely.

Security

We are committed to securing your information. In order to prevent unauthorised access to your data, we have reasonable physical, electronic and operational procedures to safeguard and secure the information we hold. If your data is subject to any kind of external breach we promise to notify you within 72 hours.

Please note that data transferred over the internet is inherently insecure, as such we are unable to guarantee your security when data is sent over the internet.

Terms of use

In no event will Intrinsic Property or the hosts of this web site be liable for any damages, including without limitation special or consequential damages that arise out of, or relate to, the use of, or inability to use the Intrinsic Property web site, even if Intrinsic Property has been advised of the possibility of such damages.

Information provided on the Intrinsic Property website is provided as is, with no warranty as to accuracy or content.